What Documents Do You Need When Buying or Selling a Property?

A property transaction involves more than just signing a contract — it requires proper documentation to ensure legal safety and transparency.

Whether you are a buyer or a seller, understanding which documents are required will help make the process smooth and secure.

1. Title Deed

The title deed confirms ownership and the property’s legal status:

who the owner is,
whether there are any encumbrances (mortgage, usufruct, etc.),
official details and registration data.
It can be obtained from the Land Registry by the lawyer or buyer electronically.

2. Cadastral map (property plan)

Shows the property’s exact location, boundaries, and layout — essential for houses, plots, or condominium units.

3. Personal identification

Both buyer and seller must provide:

ID card or passport,
address card,
tax identification number.
Foreign buyers may also need a residence permit.

4. Energy performance certificate

The seller must provide an energy certificate (EPC) that shows the property’s energy efficiency rating.
Without this document, the sale cannot be legally finalized.

5. Sales contract and lawyer’s certification

The sales contract is the core of the transaction.
It must be drafted and countersigned by a lawyer, who ensures all data are accurate, submits the ownership registration, and manages secure payments.

6. Financial and banking documents

If the buyer uses financing, the following are needed:

bank pre-approval,
mortgage agreement,
valuation report,
proof of own funds.
The bank reviews the contract before loan disbursement.

7. Utility declarations and handover record

At completion, the parties prepare a handover protocol that records meter readings, transfer of utilities, and the property’s condition.

Summary

A successful property transaction depends on complete and accurate documentation.
With the help of an experienced lawyer and agent, you can avoid costly mistakes and delays.
Proper preparation ensures the process is transparent, fast, and legally secure.